Are you great at attention to detail, reliable and willing to learn? Do you have an interest in the mechanical & electrical engineering industry and see yourself progressing in an administrative environment? Look no further than the Technical Services Administrator Apprentice position at J&B Hopkins.
PETA Ltd are proud to be working with J&B Hopkins, a leading Mechanical & Electrical Engineering Contractor, to recruit a Technical Services Administrator. The Technical Services Administrator will be at the heart of our business and working between two established departments: Special projects team and the design team. From here you will learn everything there is to know about how a successful contractor company is run. You will also be exposed to other divisions and areas of our business throughout your apprenticeship to help with your all-round development.
Training to be provided:
Level 3 Business Administrator Apprenticeship Standard. You will complete a 15-month apprenticeship which includes 12 days at the PETA training centre in Cosham. You will be supported every 6 weeks with visits from your PETA Learning & Development Coach.
About the role:
The Technical Services Administrator will be responsible for the following duties:
Technical Services Team:
- Engineers work record sheets, ensuring they have been submitted and processed
- Invoicing - processing the invoice requests to the Accounts Department, dealing with client purchase orders when required
- PPM (maintenance) scheduling for sites to include:
- Liaising with the Management team to make them aware of up and coming PPM work
- Liaising with clients to book in PPM work
- Keeping the PPM (maintenance) schedules up to date
- Assist in maintaining the help desk function
- Assisting with the Engineers diary
- Assisting with small quotes
- Assisting with quotation management and file keeping
- General record keeping for the department
- Raising job numbers and PO`s and placing orders
- Liaise with clients and develop positive productive relationships
- Manage procurement in support of engineers
- Planning and reporting support to management
- Health and safety recording keeping
Design Team:
- Assist document control team with drawings issues
- Downloading / uploading of documents onto online portals
- Creating / updating design tracker forms as required
- Maintaining up to date design team information in project folders
- General admin support for design team
What are the career prospects at J&B Hopkins?
There is the possibility for the suitable and successful candidate to move into a full-time role upon completion of the apprenticeship.
Essential Skills:
It is essential that the Technical Services Administrator has the following skills and personal qualities:
- Strong communication skills, both verbal and written
- Accurate numeracy skills
- Solution orientated and good problem-solving skills
- Friendly and personable with a positive approach to learning and work
- Drive and passion to succeed
- Highly organised with a strong attention to detail
- Good sense of responsibility and strong work ethic
- GCSEs in maths and English with at least a grade C/4 or equivalent